Access Macros  «Prev  Next»

Assigning Macros to Controls on Form - Exercise Result

You entered:

Creating Macro and assigning it to an Event

The macro group should look like this:
A Macro group containing 1) Macro Name 2) Action 3) Comment
A Macro group containing 1) Macro Name 2) Action 3) Comment

The command buttons will look something like this with the OnClick event:
Microsoft Access Form containing Command Button
Microsoft Access Form containing Command Button

Create a macro and assign it to an Event in Access 2019

Creating a macro and assigning it to an event in Microsoft Access 2019 involves a series of steps that utilize the Access interface to design automation routines. These routines are then triggered by specific events such as button clicks or record updates. Below is a structured guideline detailing how to create a macro and subsequently assign it to an event:

Creating a Macro in Microsoft Access 2019

Steps:
Creating a macro and assigning it to an event in Microsoft Access 2019 involves a series of steps that utilize the Access interface to design automation routines. These routines are then triggered by specific events such as button clicks or record updates. Below is a structured guideline detailing how to create a macro and subsequently assign it to an event:

Creating a Macro in Microsoft Access 2019

Steps:
  1. Open the Access Database: Open the database where you intend to create the macro.
  2. Navigate to Macro Design: Click on `Create` on the Ribbon toolbar, followed by `Macro` in the `Macros & Code` group. This opens the Macro Builder.
  3. Design the Macro: In the Macro Builder, you'll see a list of Action Commands. Add the actions you wish to execute, specifying any required arguments.
    For example, to open a form, you would select `OpenForm` from the `Action` dropdown list, and then fill in the `Form Name`, `View`, and other arguments.
  4. Conditional Logic: If necessary, apply `If` statements to insert conditional logic into the macro.
  5. Validate the Macro: Use the `Run` button to test the macro.
  6. Save the Macro: Once you are satisfied with its operation, save the macro by clicking `Save` and providing a name.
Pros:
  1. Provides a code-free method for automating tasks.
  2. Allows quick implementation of commonly used actions.

Cons:

  1. Limited to predefined actions and lacks the granularity of control provided by VBA.

Assigning the Macro to an Event

Steps:
  1. Identify the Event Source: Decide on which object (like a button or a form) will trigger this macro.
  2. Open Object in Design View: Right-click on the object (e.g., a button on a form) and select `Design View`.
  3. Access Event Properties: With the object selected, go to the `Property Sheet`. Switch to the `Event` tab if not already there.
  4. 4. Assign the Macro: Locate the event property that you wish to assign the macro to (e.g., `OnClick` for a button). Click on the dropdown menu and you will see a list of available macros.
  5. 5. Select Macro: Choose the macro that you created earlier.
  6. Save and Test: Save the object and switch back to `Form View`. Test the event to ensure the macro is triggered as expected.
Pros:
  1. Enables interactive, user-defined behaviors within Access databases.
  2. Facilitates the automation of repetitive tasks and procedures.
Cons:
  1. Limited to the scope and flexibility of pre-defined Access events.

Considerations:

  1. Debugging: Always test the macro thoroughly to avoid runtime errors or unintended actions.
  2. Security: Macros can execute powerful commands; ensure they can only be triggered by authorized users.
Creating a macro in Microsoft Access 2019 and assigning it to an event allows for automated, conditional logic-based tasks to be executed seamlessly, enhancing the functionality and user experience of the database system. Choose your macro actions and event triggers wisely to align with your application's requirements.